In a recent blog post, I discussed how we can embed a Power Apps app into a Power BI report to enable business users to take action on the insights we deliver using a Power BI report right there and then ✅
But what if users take action that then causes that data to update? Well in those cases we’ll need to update the data in our Power BI report. So in this blog post, I’ll show you how to make a change to those embedded apps to ensure data in Power BI reports updates when you take an action in that embedded app!
So, for this to be possible you must ensure that you’re working with your data using the Direct Query form of connection. This will not work with imported data to Power BI.
So in this very very simple scenario, I have a count of Checkup records and a table of them shown in my Power BI report. In a real life scenario, I’d obviously want to get more out of my data but we’re just looking at the capability to refresh data here.
All I’m saying with regards to the screenshot above is the data is NOT accurate! Now I’m going to add a very simple Power Apps app to my report which has a new form for me to fill in a new record and submit it to the dataset.
Power Apps – Refreshing the Power BI Report
Now before I save and publish my app and head back to my report to see it populated in there as a visual, let’s take a look at how I’m going to manage to refresh my Power BI report when something happens in my Power Apps app.
In this app I’m simply creating a new record and submitting it when a button is selected. When that button gets selected I also want the report to refresh with the new data.
Let’s take a look at the Power Fx to refresh the report. In my on select button I’m using the following Power Fx to execute the refresh.
That’s it! Just a simple one liner to refresh my report in the Power BI service.
Testing it out
So now, when I submit a record in my embedded Power Apps app, my report should refresh, the count should go up and the table should show my new record. Before this will work, we need to publish the report in the Power BI service. This functionality is not supported in Power BI desktop.
Okay so now with the report in the Power BI Service, check this out!
I’m automatically updating my report based on something which happens in my embedded Power Apps app! So now, my users can take actions on things directly in reports, and see the data updated as soon as they take those actions.
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